End-Of-Quarter Reconciliation Checklist For Program Directors
After the end of each quarter, completing your financial and operational reconciliations ensures your fiscally sponsored program stays compliant, funded, and on track for the months ahead.
Please use this checklist to guide you through the required end-of-quarter tasks. All items must be completed by the quarterly reconciliation deadline, which is one month after quarter-end.
End-of-Quarter Checklist
Step 1: Clear All Incomplete Mazlo Transactions
- Log into Mazlo to review your pending and incomplete transactions.
- Upload Receipts & Categorize to ensure every card transaction and reimbursement has an attached receipt, proper line-item categorization, and a short business description. If a receipt is missing, complete a Missing Receipt Affidavit. For any required payroll adjustments, complete the Payroll Overpayment Recovery Authorization Form.
- Resolve Alerts to address any flagged transactions or missing documentation requests from the NOPI finance team. Our team will review and approve resolved alerts once updates are made.
- Contact us to unlock or investigate any transactions that need to be changed.
💡 Tip
Need help with Mazlo? Check out the Mazlo Support Guide or pop into Open Office Hours any Tuesday or Thursday from 11am - 1pm EST.
Step 2: Review Financial Statements
- Review financial statements for any errors, unidentified charges, or any miscategorized transactions. Best practice is to review on a monthly and quarterly basis.
Step 3: Submit Grant Reports
- Review Active Grants in Mazlo and audit your reporting schedule for any grant deliverables or financial reports due this past quarter. Add any missing grants.
- Submit Outstanding Reports that are pending or past-due, including narrative and financial reports directly to your grant makers.
- Upload a Copy of your submitted grant report(s) and confirmation receipts to the associated grant in your grant portal.
Step 4: Submit Feedback
- Share Your Insights by filling out our brief feedback form. Help Us Improve by letting us know what worked well, where you ran into bottlenecks, and how the NOPI team can better support your program next quarter.
⏱️ Deadlines and Support
- Quarterly Reconciliation Deadline: End of the month following quarter close (e.g., July 31 for Q2).
- Support Available: Drop into Open Office Hours every Tuesday & Thursday from 11 AM – 1 PM EST via Google Meet, or shoot us an email if more convenient.