How our fiscally sponsored organizations pay bills, get paid, manage expenses, and request reimbursements.
Payroll (opens in a new window)
Expenses & Receipts
Mazlo
For instructions on how to code an expense transaction and upload a receipt, visit https://learn.mazlo.com/transactions/code-an-expense-transaction-and-upload-a-receipt.
Projects shall pay 6% interest accrued when a deficit exists between charges and available funds or a receipt is not provided by the close of each month. 5 or more missing receipts will freeze a user’s card.
Bill Spend & Expense
Follow the simple steps below to categorize program-related expenses charged to your Divvy/Bill Spend credit card.
- Log in to https://app.divvy.co/login
- Go to Transactions > Pending and Cleared
- Choose the transaction
- Add a category, budget, and grant (if applicable)
- Add a description of the purchase
- Upload receipts in PDF or JPG format only
Learn more at https://help.bill.com/direct/s/article/5491969. Projects shall pay 6% interest accrued when a deficit exists between charges and available funds or a receipt is not provided by the close of each month. 5 or more missing receipts will freeze a user’s card.
Reimbursements
Mazlo
The steps to request reimbursement for out-of-pocket, program-related expenses are the same as paying a bill, vendor, or contractor. Get step-by-step instructions with video at https://learn.mazlo.com/send-money/make-a-payment-request-to-your-fiscal-sponsor.
Additional fees may be applied for wire and paper checks. Projects shall pay 6% interest accrued when a deficit exists between charges and available funds.
Bill Spend & Expense
Follow the simple steps below to request reimbursement for out-of-pocket, program-related expenses.
- Log in to https://app.divvy.co/login
- Go to Reimbursements
- Select New Reimbursement > Out of Pocket, Google Maps, or Manual Entry
- Complete the form
- Add receipts in PDF or JPG format only > REQUEST
Learn more at https://help.bill.com/direct/s/article/5530933. Projects shall pay 6% interest accrued when a deficit exists between charges and available funds or a receipt is not provided.
Paying Bills & Invoices (Bill Pay)
Please allow up to 15 days from the day of submission for payments to arrive. Invoices must include an invoice number, name, and the vendor/contractor's email address. Payment options include Credit Card, ACH, or Paper Check.
updated 8/8/24
Debit or Credit Card
If the Vendor accepts payment by debit or credit card, please use your Mazlo Debit or Divvy/Bill Spend & Expense card.
Follow the steps above to categorize the expense and upload a receipt.
Projects shall pay 6% interest accrued when a deficit exists between charges and available funds.
Mazlo (ACH, Wire, or Check)
For step-by-step instructions, visit https://learn.mazlo.com/send-money/make-a-payment-request-to-your-fiscal-sponsor.
Additional fees may be applied for wire and paper checks. Projects shall pay 6% interest accrued when a deficit exists between charges and available funds.
Bill Spend & Expense
Complete this form to pay a vendor that does not accept credit cards. Melio.com will email the vendor, inviting them to accept payment and choose ACH or paper check.
Projects shall pay 6% interest accrued when a deficit exists between charges and available funds.
Receiving Funds (Pledges)
Givebutter Users
Instantly log pledged donations, matching gifts, and sponsorships as they are pledged.
- Go to https://dashboard.givebutter.com
- Go to Transactions
- Switch to the Pledges tab above the table
- Select + Add pledge and customize all the necessary details
Get step-by-step instructions with video at https://help.givebutter.com/en/articles/9708715-how-to-manage-pledges.
Mazlo Users
Collect donations using the Mazlo platform.
- Log in to your Mazlo account online (not yet available in the mobile app)
- Select Donation Campaigns
- Create or use an existing donation campaign link in a donation appeal email or letter
Non-Givebutter & Non-Mazlo Users
Follow the simple steps below to request donations, sponsorships, registration fees, and more (aka pledges).
- Go to https://faq.thenopi.org/en/knowledge
- Go to Accounting > Donation Request
- Complete the form
- Send Donation Request
Mobile Apps
Mazlo
Bill Spend & Expend
Processing Fees
These fees are an approximation. We do our best to update fees as banking systems update them.
Other Processing Fees
- Payroll fees (opens in a new window)
- $25 International payments
- 1% ACH bank transfer (max $10)
- $1.50 Paper check
- 2.4% + 25 ¢ Credit card - swiped
- 2.9% + 25 ¢ Credit card - online invoice
- 3.4% + 25 ¢ Credit card - keyed
- 1% Instant deposit
in addition to the fees above - 2.9% + 30¢ Givebutter donations
Covered by 95% of donors