How our fiscally sponsored organizations pay bills, get paid, manage expenses, and request reimbursements.
Payroll (opens in a new window)
Expenses & Receipts
Follow the simple steps below to categorize program-related expenses charged to your Divvy/Bill Spend credit card.
- Log in to https://app.divvy.co/login
- Go to Transactions > Pending and Cleared
- Choose the transaction
- Add a category, budget, and grant (if applicable)
- Add a description of the purchase
- Upload receipts in PDF or JPG format only
Projects shall pay 6% interest accrued when a deficit exists between charges and available funds or a receipt is not provided by the close of each month. 5 or more missing receipts will freeze a user’s card.
Reimbursements
Follow the simple steps below to request reimbursement for out-of-pocket, program-related expenses.
- Log in to https://app.divvy.co/login
- Go to Reimbursements
- Select New Reimbursement > Out of Pocket, Google Maps, or Manual Entry
- Complete the form
- Add receipts in PDF or JPG format only > REQUEST
Learn more at https://help.bill.com/direct/s/article/5530933. Projects shall pay 6% interest accrued when a deficit exists between charges and available funds or a receipt is not provided.
Paying Bills & Invoices (Bill Pay)
Accounts Payable (A/P)
Please allow up to 15 days from the day of submission for payments to arrive. Invoices must include an invoice number, name, and the vendor/contractor's email address. Payment options include Credit Card, ACH, or Paper Check.
updated 8/8/24
Paying by Credit Card
If the Vendor accepts payment by debit or credit card, please use your Divvy/Bill Spend card. Follow the steps above to categorize the expense and upload a receipt.
Paying by Direct Deposit or Check
Follow the steps below to pay a vendor that does not accept credit cards. BlueVine Bank will email the vendor, inviting them to accept payment and choose ACH or paper check.
- Go to https://faq.thenopi.org/en/knowledge
- Go to Accounting > Bill Pay Request
- Complete the form
- Upload a Copy of the Bill/Invoice in PDF or JPG format only
- Submit and Request Payment
Projects shall pay 6% interest accrued when a deficit exists between charges and available funds.
Receiving Funds (Pledges)
Accounts Receivable (A/R)
Givebutter Users
Instantly log pledged donations, matching gifts, and sponsorships as they are pledged.
- Go to https://dashboard.givebutter.com
- Go to Transactions
- Switch to the Pledges tab above the table
- Select + Add pledge and customize all the necessary details
Non-Givebutter Users
Follow the simple steps below to request donations, sponsorships, registration fees, and more (aka pledges).
- Go to https://faq.thenopi.org/en/knowledge
- Go to Accounting > Donation Request
- Complete the form
- Send Donation Request
Processing Fees
These fees are an approximation. We do our best to update fees as banking systems update them.
Other Processing Fees
- Payroll fees (opens in a new window)
- $25 International payments
- 1% ACH bank transfer (max $10)
- $1.50 Paper check
- 2.4% + 25 ¢ Credit card - swiped
- 2.9% + 25 ¢ Credit card - online invoice
- 3.4% + 25 ¢ Credit card - keyed
- 1% Instant deposit
in addition to the fees above - 2.9% + 30¢ Givebutter donations
Covered by 95% of donors